Fee Guidelines - Special Service Charge:
- A special service charge may be imposed if the nature or volume of public records requested to be inspected or copied is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance by personnel of the agency involved, or both.
- Clerical or supervisory assistance includes searching for and or locating the requested record, reviewing for statutorily exempt information, deletion of statutorily exempt information, and preparing, copying the requested record(s).
- A special service charge may be warranted if the nature or volume of the public records requested to be inspected or copied requires more than 1 hour of agency resources or greater than 100 pages of documentation.
- The charge for clerical or supervisory resources might be no greater than the hourly rate, including benefits, of the lowest paid personnel capable of providing such services.
- In those cases where legal review is necessary, the charge may be at the lowest attorney rate (salary and benefits) employed by the Office of the Public Defender.
- When documents can be sent by e-mail, we may do so in the interest of efficiency and to minimize costs. In these cases we may only charge a service charge for extensive time. However, when a large volume of documents is requested and must therefore be placed on a CD or DVD, the costs of those materials might be recovered.
- If the record is readily available in electronic form, then we may copy onto CD or DVD, as needed. You may be charged for the actual costs of the disk, not for the time to copy the documents onto the media.
- If the cost for providing paper or electronic copies of records is less than $25.00, including postage and special service charges, the records may be provided at no charge as long as it is not cost-effective to collect such fees.